Key Highlights for Long-Distance Moving Tips
- Planning is paramount: Begin 8-12 weeks out, create a timeline, and set a realistic budget.
- Declutter strategically: Determine what to keep, donate, sell, or toss. A garage sale can help!
- Choose movers wisely: Gather referrals, compare quotes, verify credentials, and read reviews.
- Pack like a pro: Use quality supplies, label boxes clearly, and consider professional help for valuables.
- Address the essentials: Update documents, transfer utilities, and prepare your new home for arrival.
Moving to a new home can be thrilling. However, a long-distance move comes with its own challenges. Whether you are moving to a new town or a new city for a fresh start or going on a cross-country trip, this guide has helpful tips. It will help you handle the moving process smoothly. From planning to getting settled in your new place, we have the information you need!
Initial Steps for Planning Your Long-Distance Move
A successful long-distance move depends on careful planning for as many variables as possible. Make sure you start early!
First, decide on your preferred moving date, then work backward to make a detailed timeline. Divide the moving process into smaller tasks and give each task a deadline. This will help you stay organized and on task throughout your move.
Assessing Your Moving Needs and Timeline
A clear moving timeline is crucial for a successful move. If you’re moving far away, begin planning at least 8-12 weeks before your moving date. This will give you enough time to look into moving companies and decide whether hiring professional movers or doing it yourself is the best way.
After you set a moving date, make an inventory of your belongings list that details all your belongings. Look at each item and decide what to keep, donate, sell, or throw away. This is a great chance to clean up and may help you save money on moving costs by reducing the number of items to move.
Keep in mind that a reasonable moving timeline should include time for packing, booking movers, and scheduling utility transfers. Feel free to adjust the timeline based on your situation, whether you’re moving from a one-bedroom apartment or a larger house, and always build in time for delays.
Choosing Between DIY and Professional Movers
Next, decide if you will move by yourself or hire professional movers. If you choose to do it yourself, you likely need to hire a moving company, be it a less flexible traditional moving truck solution or a portable moving container. You will also need to gather packing and moving supplies and ask for help from friends or family. This option might save you money, but it takes time, effort, and planning, especially for a long-distance move.
Hiring professional labor assistance can take much of the stress and logistics out of the equation for you once you've settled on a moving company. They have experience and the right tools and can handle packing, loading, and unloading at your new home for you. Hiring a professional moving crew, though, can be costly, depending on how many people it takes to help you move. You will need to take into account any flat rate and hourly charges, as well as tipping your moving crew. Check out the blog by our sister company, Zippy Shell, on how to properly tip your professional moving crew.
Carefully consider your budget and how much time you have, weighing the pros and cons of DIY vs professional help. While DIY may be a better option for smaller moves, a professional moving crew might make more sense if you have a big home or a lot of heavy/large items.
Creating a Comprehensive Moving Budget
Moving expenses can add up fast. To keep track of your spending, create a comprehensive moving budget. Your budget should include costs for packing supplies, transportation, and travel. You should also consider that you may need storage for your stuff if you are unable to move in immediately or not able to unpack everything all at once.
If you choose professional movers, ask about any additional fees you might have to pay as mentioned above. This could include services like packing, taking apart furniture, or working with stairs. Getting quotes from different moving companies helps you compare costs and services.
Remember to plan for any unexpected costs that may come up. Setting aside an emergency fund will help you feel more at ease during this busy time.
Understanding the Cost of Living in Your New Location
Before you get into the weeds of the moving process, check the cost of living at your new destination location. This is important if you are moving for a new job or if you don’t have a job yet. Knowing how much housing, transportation, groceries, and utilities will cost can help you plan your money better. It will also help you adapt to any higher or lower costs than what you are used to in your old city.
Look at different neighborhoods in your new city. Think about how close they are to your work, schools, healthcare facilities, restaurants, entertainment, etc. Also, consider how safe they are and if they fit your lifestyle.
Remember, moving to a new place is not just about finding a new home. It is also about getting to know a new community and way of life.
Selecting and Working With a Moving Company
For a successful long-distance move, you must select a moving company that meets all your needs, is trustworthy, and meets your budget. Consider all of the important aspects of choosing a moving services vendor, such as reviews, customer service, service area, prior experience, and recommendations. Start by asking friends, family, and real estate agents or checking online for recommendations for trustworthy providers. Then, choose a few companies that fit your budget and needs and gather some quotes from them to compare.
Remember that if something sounds too good to be true, it most likely is! Picking an inadequate or unqualified mover can make your move much more challenging than it needs to be.
How to Vet and Choose Reliable Moving Companies
When you are picking a good moving company, do some research. Ensure the company is registered with the Federal Motor Carrier Safety Administration (FMCSA). Check that they have the right licenses and insurance. You can look up their USDOT number on the FMCSA website to confirm this.
Read online reviews and feedback from past customers. This will help you understand their reputation and how reliable they are. Websites like the Better Business Bureau can inform you about customer experiences, complaints, and how they were solved. No company is going to be perfect, but how the company responds to negative reviews or complaints is just as important as the positive reviews it receives.
When you contact a vendor, pay attention to how they respond to your questions and if they handle your concerns to your satisfaction. A reliable moving company will focus on being clear, keep you in the loop throughout the process, and be willing to answer any questions you may have!
Understanding Moving Quotes and Insurance Options
Once you have a list of moving companies, start by getting quotes. Be sure to share all of the aspects of the move with them so they know exactly where you need to go, how you need to get there, and what you need to get there. This way, they can give you an accurate quote for the cost of your move. Look at the quotes, the services they offer, and the insurance options from each company.
While basic liability coverage is usually included, it may not cover everything of value you own. You should ask about full-value protection insurance. You can also look into other insurance options to ensure you are covered if there is damage or you lose something. 1-800-PACK-RAT, for example, has a wide range of contents protection plans for customers to choose from to give as much peace of mind as possible.
Make sure to read the terms and conditions and check the deductible amounts and how to make a claim before you decide. Choosing the right insurance keeps your things safe during this big move.
Preparing for Moving Day: What to Expect from Your Movers
Before moving day, contact and confirm all details with your moving companies. Make sure to confirm the arrival time, where they will pick up and drop off, and any special care needed for fragile items.
If you opted to work with a professional labor company and have big furniture that needs to be moved, ask if their movers do this or if you need to handle it independently. Label all boxes clearly with what is inside and which room they go to in your new home. This will help the movers know where to put everything.
On moving day, ensure you are present and ready to show the moving company and crew where your stuff is. This way, you can answer questions, give directions, and help with a smooth move. Good communication and a cheerful attitude will make moving easier and less stressful.
If you opt to move with 1-800-PACK-RAT, we will drop off your container that you can then pack at your pace for as long as you need it. We handle a lot of the logistics, especially on your move-out and move-in days, so you don't have to. No having to pick up and then drive a large moving truck from point A to B - let us handle the driving while you and your hired moving crew focus on the rest!
Tips for Efficiently Communicating with Your Moving Team
Communicating well with your moving team is essential for a successful move. Before your moving day arrives, make a clear inventory list. Highlight any fragile or valuable items that need extra care. Share any specific instructions or concerns. This can include the order to load or unload items, parking limits at your new home, or any access issues.
Choosing one person to be the main contact for the moving team is also a good idea. This could be you or a trusted friend or family member. This way, communication is easier, and everyone understands what to do.
Packing Strategies for a Stress-Free Move
Packing well is very important for long-distance moves. Good packing keeps your things safe and makes unpacking easier later.
Begin packing as early as possible. Set aside time each day or week to pack a few boxes. This way, you won’t feel stressed and it will help you keep a steady and leisurely pace up to your moving day.
Essential Packing Supplies and Where to Find Them
First, gather the packing supplies you will need:
- Boxes: Get strong boxes in different sizes for your things.
- Packing Tape: Buy good packing tape to keep your boxes closed.
- Bubble Wrap and Packing Paper: Use these to cushion fragile items.
- Markers: Mark boxes clearly with what is inside and which room they go to.
You can find these supplies at big box warehouse chains such as Lowe's, office supply stores like Staples or OfficeMax, or online vendors such as Amazon. You can also ask local community groups for used boxes and supplies at a discount or entirely for free to save a bit of money.
Getting more packing supplies than you think you need is also a good idea, as it is typically better to not need it and have it than need it and not have it. You can always store, recycle, or resell/return what you do not use later.
Systematic Packing Tips for Organized Boxes
To stay organized and make unpacking more manageable, use a planned packing method.
- Pack by Room: Focus on one room at a time. Gather similar items from that room and pack them together.
- Label Boxes Clearly: Write or place labels on all sides of the boxes. Include what’s inside and which room it belongs to, as well as any special instructions or if the items inside are fragile. This helps you know what’s in each box, how to properly handle them, and where they should go in your new home.
- Use a Numbering System: Give each box a number. Keep an inventory list, building it out as you pack, that you can reference later on. This will help you find specific items quickly later on.
By using these packing methods, you will know what is in each box when you reach your new home. This saves time and lowers unpacking stress.
Special Considerations for Fragile and Valuable Items
When you have fragile and valuable items, careful packing is essential. Fragile items include glassware, dishes, and delicate electronics. These need extra cushioning. Make sure to wrap each piece separately using bubble wrap, packing paper, or soft clothing for additional safety.
For valuable items, like jewelry, important documents, or keepsakes with meaning, keep them in a box or piece of luggage that you can always keep with you. This way, you keep them safe and feel more relaxed.
Be sure to keep a detailed list of your valuable items. Write down descriptions and take photographs of everything you have. This will help you keep track of them, and can also be helpful for insurance purposes if something unexpected happens.
Downsizing: Deciding What to Keep, Donate, or Sell
Moving is a great chance to dispose of things you don’t need or use anymore. It’s best to make these choices early on while you pack instead of taking items you don’t need to your new home.
Here are some options for items you want to clear out:
- Sell: Use sites like Facebook Marketplace to sell these items or hold a garage sale at your home.
- Donate: Give gently used clothes, household items, and furniture to places like the Salvation Army or thrift stores.
- Recycle and Disposal: Make sure to recycle or throw away items that you can’t use anymore.
Keep in mind that decluttering makes your load lighter. It also helps you create a more organized and nice space in your new home.
Managing Logistics Before the Move
Before you move to a new home far away, you need to pay attention to some critical details beyond just packing and getting movers.
Focus on these key tasks to make sure your move goes smoothly. This way, you can keep your daily life running without a hitch.
Changing Your Address and Updating Important Documents
Once you have a new moving date and address, fill out a change-of-address form with the USPS. This will make sure your mail goes to your new home, ensuring essential documents and letters make it to your new home without any breaks. It will also help lessen your chances of being a victim of identity theft.
You will need to contact all the businesses and vendors you work with and update your address with them as soon as possible. Let your bank, credit card companies, insurance providers, and any services you subscribe to know about the change. Change of addresses and, specifically, mail forwarding won't catch everything and typically only last a calendar year.
Also, don’t forget to update your driver's license and vehicle registration with your new address. It’s a good idea to check with your state's Department of Motor Vehicles for what you need to do.
Transferring or Cancelling Utilities and Subscriptions
- Contact your utility companies like electricity, gas, water, internet, and cable. You need to schedule disconnections at your current home and set up new accounts for your new home. Make sure to coordinate the dates for a smooth service transition.
- If you have local subscriptions, like gym memberships, newspaper deliveries, or streaming services, remember to cancel or transfer them as needed.
- Taking care of these tasks early helps you avoid last-minute issues. It also stops any service interruptions during your move.
Preparing Your New Home for Arrival
If you can, visit your new home a few days before you move. This will help you get ready for your arrival. It’s a great time to clean, measure spaces for furniture, and learn the layout and where the appliances are.
If visiting isn’t possible, contact your real estate agent or landlord. Make sure the property is clean and ready by your moving date. Ask if there are any special instructions or rules for moving in.
Take some time to check out your new neighborhood. Find essential places like grocery stores, pharmacies, and parks. This will help you get settled in faster.
Scheduling Final Inspections and Cleanings
If you are leaving a rental situation, make time to clean up your old home or apartment, as any security deposit you should get back will likely be contingent upon it. Set up a last check with your landlord or property manager to ensure everything is how it should be before you leave.
Clean your old home well, especially the kitchen and bathrooms. If you're short on time, consider hiring a cleaning service to do a deep clean. It is important to leave your old home tidy and in good shape - both to get your deposit back if you left one and to just be a good person and steward of your old home.
On the Road: Making Your Long-Distance Move Smoother
As you start the journey to your new home, focus on safety, comfort, and being organized. Long-distance moves can take a long time and require hard work, so it's vital to be ready for anything. Pack your essential items separately so you can easily access them during the trip and right when you get there.
Ensuring Safe Transport for Your Pets and Plants
Long-distance moves can be stressful for your pets and plants. If you are moving with pets, talk to your veterinarian about travel arrangements and any needed medicines or health papers.
Make a travel bag for your pets. Include food, water, bowls, leashes, medicines, favorite toys, and blankets. This will help keep them calm during the trip.
For plants, wrap pots carefully to stop the soil from spilling out. Put them in boxes that let in air. Try to keep plants away from extreme temperatures and intense sunlight while you move.
Essential Items to Keep with You During the Move
Pack a separate bag or suitcase with the essential items you will need for your move and when you arrive. This should include:
- Essential documents: Keep your ID, moving contracts, medical records, and other key papers nearby.
- Medications: Bring enough prescription meds, over-the-counter meds, and a small first-aid kit.
- Toiletries and Personal Items: Don’t forget your toothbrush, toothpaste, soap, chargers, and a change of comfy clothes.
Having these essential items ready will help you avoid digging through many boxes when you get to your new home. This way, your move will go much smoother.
Navigating Travel Arrangements and Accommodations
Plan and book your accommodations early if your long-distance move requires you to stay overnight. Look for hotels or motels along your trip that allow for parking of large vehicles if going that route.
If you are flying, double-check your flight details, baggage limits, and how you will get from the airport to your new home with your belongings. Think about how close the hotels are to restaurants, gas stations, and rest areas when you make your driving plans. If you fly, you might need to make additional moving plans for houseplants, pets, children, etc. Make those plans as early as possible to avoid any issues.
Keep your phone, GPS, or navigation system charged up. Also, have a plan ready in case of detours or road closures. Being flexible and staying positive will help you handle any travel issues.
What to Do Upon Arrival: Unloading and Unpacking Tips
Congratulations! You have arrived at your new place! If you hired a professional moving assistance company, work with them to start unpacking your stuff and placing it in the right spots in your new home. Having one person manage this process is helpful- it will make things go smoothly.
While you unpack, focus on the most critical areas first. Start with the bedrooms, bathrooms, and kitchen. Don't rush to unpack everything at once. You can take your time doing a few boxes or rooms daily.
Unpacking by room or type can keep things organized. This way, you won’t feel too stressed. If you need help, ask friends or family. Also, don’t forget to take breaks when you need them!
Use 1-800-PACK-RAT to Make Your Long-Distance Move Simple
We hope these expert tips for long-distance moving can save you time, money, and stress when you relocate. When you plan your move carefully, choose trustworthy movers, and pack your things efficiently, you can enjoy a smooth move to your new home.
When making a long-distance move easier, nobody does it better than 1-800-PACK-RAT. We are the portable moving and storage company you can trust to take the stress of moving out of the equation by letting us handle all of the transportation and logistics.
Here is how it works: you pick your preferred moving date and we will bring an all-steel, weatherproof, and secure container to your location. You then take as much time as you need to pack at your pace - no more packing a large moving truck and driving it all in one or two days to avoid racking up fees. Then, when you are done, we will pick it up and deliver it to your new home. Or if you need to store it for a while, we can place it into one of our nationwide and secure storage warehouse facilities for as long as you need. It really is that simple when compared to the competition.
Get the expert tips and service you need all from one place: 1-800-PACK-RAT! Give us a call or go online today for a free quote, and let us help make moving and storage simple for you!
Frequently Asked Questions About Long-Distance Moves
How early should I start planning my long-distance move?
Long-distance moves take a lot of planning and consideration, so give yourself around 8 to 12 weeks to plan each step the right way. The first step for a successful move is to make a list of tasks you need to do - you can download our handy moving checklist to start early and knock out tasks as you get closer to your moving date. The more time you have to prepare, the easier your moving process will be, and the faster you can acclimate to your new home.
What are the biggest challenges of moving long distances?
One of the main challenges of a long-distance move is getting your household belongings moved safely and smoothly. You must look into and compare different moving companies to ensure all aspects of your move are covered. You must also think about logistics, especially if moving across state lines. Acclimating to a new city, region, or state can take some time. Be sure to research your new home's local area to get acquainted and learn the ins and outs of the area.
How can I ensure my belongings are safe during the move?
Pack everything as securely as possible when packing your stuff, especially breakable, fragile items. If you pack your container and ensure all spacing between boxes, furniture, etc., is filled, content shifts that can damage your belongings are less likely to occur. That being said, you can also:
- Pick moving companies with a good history of caring for customer belongings and their time.
- Consider additional insurance choices or add more insurance from your moving company, mainly for your valuable items.
- Being careful during the moving process can help you avoid injury and additional stress.
Are there any items that professional movers will not transport?
All moving companies have a list of items that are prohibited from being moved with their solution. This usually includes dangerous things like flammable liquids, explosives, and perishable items. Ask your moving company or any company you are researching about any items you are concerned might be prohibited, and if they are, how you can get help moving those particular items.
How can I save money on my long-distance move?
There are some ways you can lessen the amount of money you have to spend on a long-distance move:
- Cut down on what you own. This will lessen the amount of stuff you need to take with you and can lead to you needing a smaller moving solution. You can also sell this stuff if it is possible and make a little extra cash in the process.
- Look at different moving quotes to find the best price - beware that you typically get what you pay for and that the cheapest price doesn't always mean great service.
- Try moving during the offseason months in late Fall and Winter or on weekdays if possible.
- Skip the professional labor assistance and move stuff yourself. Leverage family and friends to help you move if possible.